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Annual Meeting

2019 ITSCC Member Meeting

Thursday, February 28, 2019
5:30 – 9:00 pm
The National Press Club
529 14th Street NW, 13th Floor
Washington, DC 20045
www.press.org

The National Press Club is 3.2 miles from the Ronald Reagan Washington National Airport.

General Meeting Information

ITSCC members will come together for a scientific program during the AAD meeting in Washington DC. This highly regarded educational session starts with a brief business meeting followed by peer reviewed presentations and a Tumor Board focused on immunology.

Registration
Attendee registration will open in early 2019. Details will be communicated via email and a link will be available on this page.

Exhibitor Information and Policies

Benefits of participation in the ITSCC Member Meeting:

  • Demonstrate and promote your products or services to dermatologic surgeons, clinicians and researchers from multiple disciplines dedicated to advancing the care and understanding of skin cancer in organ transplant recipients.
  • Create visibility and build relationships with more than 100 member physicians and support staff.
  • Build brand loyalty by supporting the ITSCC and their growing membership through involvement in the Annual Member Meeting.

Exhibit Table
Pharmaceutical companies, medical instrument and equipment companies, medical publishers, software/data-management companies, and other companies or associations with a product or service that may benefit attendees are invited to exhibit at the meeting. Designated hours will allow more concentrated and quality time for attendees to visit the exhibits.

Access to electricity will be provided by request at an additional fee. Each company should provide the necessary information to the shipping department at the National Press Club for shipment of packages both to and from the conference.

Exhibit Table Fee is $5,000 and includes the following:

  • One (1) skirted 6’ table
  • Two (2) chairs
  • One (1) I.D. sign
  • Two (2) exhibitor badges.
  • Additional exhibitor-attendee badges are $125 each
  • Complimentary Annual Member Meeting Pre-Registration List
  • Exhibitor recognition on the ITSCC website
  • Exhibitor recognition on event signage
  • Public recognition at the event

All badges may be picked up on site at the exhibitor registration area and must be worn at all times.

Exhibit Hall Location
Ballroom (East Room) at The National Press Club

Exhibit Hours (subject to change)
The Exhibit Hall will be open Thursday, February 28, 5:00 – 8:00 pm

  • Exhibitor move-in from 2:00-4:00 pm. Must be ready and set-up by 4:00 pm
  • 5:00 – 6:30 pm ITSCC Welcome Networking Reception and Exhibit Hall Opening
  • 7:20 – 7:40 pm Break (Exhibit Hall)
  • 8:00 – 8:30 pm Teardown Exhibitor Move-out
  • 9:00 pm Meeting Adjourns

The ITSCC will not be responsible for any missing or damaged property. It is the responsibility of the exhibitor contact to notify their table personnel of a change in exhibiting hours and/or location.

Please note: Exhibit Hall hours and dedicated times available for participants to visit the Hall may vary slightly, depending upon final educational program schedule.

Packing of equipment, literature or dismantling of exhibits will not be permitted until after the Exhibit Hall officially closes. Exhibitors who do not keep their tables staffed and operating until the official closing time jeopardize their participation at future ITSCC Annual Meetings.

To Reserve a Table
Exhibit tables can be reserved by completing the Exhibit Space Application. Payments can be made via credit card (Visa, MasterCard, or American Express) or by check payable to the International Transplant Skin Cancer Collaborative (ITSCC) (US funds drawn on a US bank only). Also note that all table selections will be on a first-come, first-served basis.

Exhibit Space Application

Cancellation/Refund Policy
Cancellation must be made in writing and received at the ITSCC office based on this schedule:

  • Full refund will be granted if notification is received on or before December 1, 2018
  • No refunds will be granted if notification is received after December 2, 2018

Exhibitors are responsible for forwarding the above information to personnel that will be onsite and vendors who may be ordering services on their behalf.

Attendee Mailing Labels
Exhibitors will receive a complimentary Annual Meeting attendee registration list in an Excel format immediately following the meeting. The mailing list is for one-time use only and may not be duplicated in any fashion. Materials sent in the mailing must be pre-approved by the ITSCC and must not incorporate the ITSCC logos. Additional lists may be purchased by contacting Mario Ortiz at mortiz@itscc.org or (414) 918-3191

Table Personnel
Each exhibitor must name one person to be their representative in connect with exhibit table set-up and dismantling. All individuals selected to staff an exhibit table must be registered as an exhibitor of the organization supporting the booth and must wear their exhibitor name badge at all times when working the table.

Giveaways
All giveaways must be in compliance with the AMA Guidelines on Gifts to Physicians from Industry. Any exhibitor found distributing materials which have not been officially approved will be asked to cease distribution immediately.

Liability
The exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, and hold harmless the International Transplant Skin Cancer Collaborative, The National Press Club, general service contractor and their employees, and agents against all claims, losses, and damages to persons or property, governmental charges, or fines and attorney fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy, or use of the exhibition premises or part thereof.

In addition, the exhibitor acknowledges that the International Transplant Skin Cancer Collaborative, The National Press Club, and general service contractor do not maintain insurance covering the exhibitor. It is the responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses.

Notice of Disability
In compliance with the Americans with Disabilities Act of 1990, the ITSCC will make all reasonable efforts to accommodate persons with disabilities at the 2019 Annual Member Meeting. Please call (414) 918-3191with your request, or send your request in writing by January 10, 2019 to mortiz@itscc.org or to 555 East Wells Street, Suite 1100, Milwaukee, WI USA 53202.

Questions
Mario Ortiz, Meetings Manager
International Transplant Skin Cancer Collaborative (ITSCC)
555 East Wells Street, Suite 1100
Milwaukee, WI 53202
Phone: (414) 918-3191
Email: mortiz@itscc.org



Updated on Monday, August 27th, 2018